Please could you advise on using Skype or similar at Complexes AGMs? We have lots of absent owners and looking to also include Skype (or similar) for owners to dial in. if this is possible could you advise on forms etc.
Absent owners can use Skype to contribute to discussions at Management Committee at AGMs.
However, if they wish to vote on any motions/decisions they have to appoint a proxy to vote on their behalf at the meeting and according to the law:
"The appointment of a proxy must be made by a document signed by the person who appoints the proxy or by his representative. The proxy may be general or appointed for a specific meeting and does not have to be any owner."
If you would like to get in touch with me (click on the email button below this message) I'll send you a copy of the relevant law by return.
To be very clear could you confirm that the owners dialing in contribute to the quorate of the meeting.
No they don't from the law:
"no business shall take place at any general meeting if there is no quorum of the persons who are entitled to vote at the time when the meetings deals with the business. There is quorum if there are present, in person or by proxy, fifty per cent (50%) of the owners of the jointly-owned property".
"If there is no quorum half an hour after the time set for the general meeting, the meeting is postponed for the same day the following week, at the same place and time. If (there) is also no quorum at this general meeting half an hour after the time set for the general meeting, the persons who are present and entitled to vote constitute a quorum."
Thank you for the additional information reference quorum, if I understand correctly though they are part of the quorum if they have submitted a proxy form prior to the meeting (as for absent owners). The difference is is that they are there listening but not actually there !!
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